Query Letter Basics

Query Letter Basics

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Basic Tips for Writing a Query Letter

Kicking off a writing career either takes great luck, where you actually land some top paying gigs right off the bat, or some serious self-esteem, so that you embrace the mountain of rejection letters. Writing can be a tough business. But you can make it a little easier if you find some creative ways to get the attention of potential editors.

If you are like me, the query letter does not come naturally. When I first jumped into submitting material to magazines back when I was in high school, I didn’t even know what a query letter was. Twenty years later, even after I had read the Writer’s Market examples and taken diligent notes I was apparently still clueless.

“Time to Renovate”: A light-hearted look at my home renovation compared to Romans 12:2

Every tool has a purpose, and each of us needs to learn not only the purpose of the tools, but how to use them in our lives. We need to grow to a place where we can daily refurbish and renew our minds to God’s way of doing things.

My best qualification for writing is a heart for everyone to share in the peace that God has placed in my heart. I feel that God has been leading me in the direction of writing for most of my life. Recently, though, I came to the realization that everything in my life belongs to God. What I write is no exception. My written words do no good locked up in a drawer, and the worst that anyone can say is “no thanks.” So I’m acting on the prompting of the Holy Spirit and trusting everything to God’s hands. I would like to add that I do plan to hold my breath until I hear something.

1000 – 1250 words could be finished by March 31

It was bad! (Having to write this back out – since it’s not saved in my new computer – was actually painful for me so I should send an apology to the poor editors forced to read it). It was also rejected repeatedly.

That year I went to my first writer’s conference – the Southern Christian Writer’s Conference in Tuscaloosa, Alabama. It was close to home and was not expensive, plus my brother had a house in the town and was gone that weekend so I had a free place to stay. One of the classes available was on writing a strong query letter. I was thrilled when the instructor handed out samples of query letters that she had written that were accepted.

The day I got home I began reworking my query letter. I changed the name of the article and resubmitted to one of the same places that had just sent me a rejection a couple of weeks before. They asked to see the article.

Dear Mrs. Smith:

I have heard it said that if a marriage survives remodeling or building a home then that relationship is sure to last. Eight years ago, my husband and I bought a house that we are redoing ourselves. As the time has passed, I have found that I am ready to redo much of what was done. The renovation of our home is a continuous process, and it affects all aspects of our lives.

God has prompted me to the same process in my spiritual life. But instead of screwdrivers and hammers, I use the scripture and the church. “Remodeling: It Takes Tools” is a side by side telling of the work that God is doing in my life and the work we are doing in our home. It will show the tools that God has provided for me, based on Ephesians 6, to grow me to all that He has called me to. The results of spiritual renovation are similar to those of home renovation; a stronger marriage, a more peaceful life, and a better stewardship. The article will be 1000 words with a side bar of 200 words.

I am a freelance writer who desires to share my struggles with others and to assist them to a personal relationship with the Father.
Thank you for considering my article idea. I look forward to hearing from you soon.

Kathryn Lang

My query letters have continued to improve and have landed me several more opportunities. I use the same concept when I’m applying for online jobs that I use when applying for print jobs.

Query Letter Basics

1. Hook the reader early in the query letter.

The first sentence should jump out and scream “read me!” and in a good way.

    a. “Money is a touchy subject in most people’s lives”
    b. “Making my husband happy is not my job.”
    c. “We were broke.”
    d. “Sometimes I don’t like you.” My husband informed me one day.

2. The first paragraph should be an introduction to what you are going to write

Keep it short and interesting (roughly three to five sentences). Include anecdotes, questions, descriptions that come to life, or powerful statements.

3. The second paragraph of the query letter is a detailed lay out of the articles.

Give the editor enough information that he or she can understand what direction the article is heading.

    a. Word count
    b. Title
    c. Area in the magazine where you think the article will fit (shows that you know the magazine).
    d. Side bar word count (if there is one)
    e. Photos (if any are included)

4. The third paragraph is about the author – that’s you.

If you have clips or have been published then include that information. Otherwise just include the information that is relevant to why you should write this article.

    a. My personal struggle has opened doors that I would love to be able to share with others going through a similar situation.
    b. I am a freelance writer who often writes of my personal struggles at being a mother and a wife.

Be sure that you only focus on the positive. If you have no clips or published material yet then keep this section as short as possible.

5. In the closing sentence or two, thank the editor for taking time out to read your idea.

6. The devil IS in the details.

Check, recheck and then check again that everything is spelled correctly. This is ESPECIALLY important if you have re-used a query and just changed where you are sending it. Make sure you have the right publication, the right editor and be sure that your word count fits into that particular publication’s guidelines.

The number one thing about creating the perfect query is to know the publication where you are sending that query. Read several back issues. Learn the tone that the publication uses. See what type of material has been published in the past. Then create a query that will meet the needs of the editors and the readers.

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